Stop running HR on WhatsApp and spreadsheets. CoreHRFlow automates leave accruals, expense claims, approvals, balance tracking, and HR reporting for teams of 3 to 100 employees. PDPA compliant. Passwordless authentication. Mobile-first. No app download or training needed.
Key Features
- 8 configurable leave types with automated accruals and year-end rollover
- Expense claims & reimbursement — submit with receipt uploads, track category limits, and approve entirely via email
- 1-click email approvals — managers approve from their inbox, no login needed
- PDPA-compliant medical certificate storage and audit trails
- 13 built-in HR reports: utilization, sick leave patterns, approval turnaround, monthly summary, audit trail, headcount, absence heatmap, year-over-year comparison, rejection analysis
- Malaysian and Singaporean public holidays synced in one click
- Google Calendar sync for approved leaves
- Passwordless magic link authentication — zero passwords to manage
- Mobile-first employee interface — apply for leave in under 60 seconds from any phone
- Multi-tier approval workflows with smart delegation
- Interactive Organization Chart mapping team reporting structures and real-time availability
- Complete tenant data isolation — every company gets its own encrypted database
- AES-256 encrypted nightly backups
- Sick leave pattern detection — flags Monday/Friday patterns automatically
- Leave blackout periods and minimum staffing thresholds
- CSV and PDF report export
Built For
- Retail and F&B businesses — manage shift-worker leave without WhatsApp chaos
- Clinics and healthcare — PDPA-compliant MC storage and sick leave tracking
- Logistics and field teams — mobile-first leave for staff who are never at a desk
- Professional services — full leave accounting, delegation, and board-ready PDF reports
How It Works
- Set up your company workspace in about 5 minutes — no IT team required
- Invite your team — employees sign in with secure email magic links, no passwords
- Automate everything — accruals, approvals, reminders, rollover, and reports run 24/7
Frequently Asked Questions
- How do I get started with CoreHRFlow?
- Fill out the demo request form or message us on WhatsApp at +60 16-775 1783. We'll set up your workspace in under a day.
- How does the magic link login work?
- CoreHRFlow sends a secure, single-use login link to your email. Click and you're in — no passwords needed.
- Is my data kept separate from other companies?
- Yes. Each company gets its own dedicated, encrypted database. Zero data co-mingling.
- Can I use this on my phone?
- Yes. The interface is mobile-first. No app download required — works in any browser.
- What happens to leave balances at year-end?
- The automated rollover engine handles carry-forward based on your policy. Runs automatically on January 1st.
- Does CoreHRFlow prevent understaffing?
- Yes. Lock leave during busy periods, set staffing thresholds, and configure auto-approvals from one settings screen.
- Can employees submit expense claims through CoreHRFlow?
- Yes. Employees can submit multi-item expense claims with receipt attachments, organized by category (transport, meals, medical, etc.). Claims go through the same approval workflow as leave — managers and admins can approve, reject, or request revisions on claims entirely via email without logging into the dashboard.
Contact
Email: hello@optimizetech.solutions
WhatsApp: +60 16-775 1783
© CoreHRFlow by OptimizeTech Solutions. Built for Malaysian & Singaporean small businesses.